Minutes of the AGM held on 29th June 2008 at Delton Auditorium, IETE Bangalore Centre at 10.30 a.m.
1. Sri.Giridhar R Joshi, Chairman, IETE Bangalroe Centre called the meeting to order. Since the quorum was incomplete, the meeting was adjourned and commenced at 11.00 a.m. Sixty two members attended the AGM. Prof.C.Murali (immediate past Chairman) Sri.R.Lakshminarayana Rao (Vice Chairman), Sri.Gnayana Sundar.S. (Vice-Chairman), Sri.R.A.Bhagavan (Hony.Secretary) Sri.A.B.Srinivasan (Hon. Treasurer) and Prof.S.Jagannathan (Returning Officer) were on the dias.
2. One-minute silence was observed by all members to pay their respects to Late Sri.K.U.Lemaye Chairman, IRSI-2005, and Fellow Member of IETE Bangalore Centre.
3. The Chairman welcomed all the members to the AGM and took up the agenda items for deliberation.
Agenda Item No:1: Confirmation of the minutes of the last AGM held on 24th June 2007.
4. The Chairman informed the house that the minutes were made available on the IETE Bangalore Website and hard copies were circulated during the AGM. There being no comments, minutes were proposed for approval by Sri.D.N.Raghavendra Rao and seconded by Sri.R.Somasundaram.
Agenda Item No:2: To consider and adopt the Annual Report of the Centre for the year 2007-2008:
5. Hon.Secretary Sri.R.A.Bhagavan presented the Annual Report through power point presentation. The highlights of the report were the number of Workshops/Seminars conducted, especially the IETE Conference on RF & Wireless (Icon RFW-08), the All Karnataka Students Technical Paper Contest and many Technical Activities conducted Jointly with IEEE Bangalore Section and IET Bangalore Network.
6. Sri.G.R. Joshi, Chairman, IETE Bangalore Centre summed up the report and called for comments if any from the members.
7. Sri.D.N.R.Rao congradulated the Hon. Secretary for the detailed Power Point presentation of Annual Report. He volunteered himself to help in the preparation of the Annual Report. Sri.G.R.Joshi thanked him for the same.
8. Wg.Cdr.K.S.Rao informed that the activities of IETE Bangalore Centre should be communicated through group e-mails like Yahoo Group etc to all the members, since sometimes the invitations will not reach the members in time. Sri. G.R.Joshi informed him that many members have no accesses to e-mail, however, this point has been noted for action.
9. Wg.Cdr.H.R.Parthasarathy brought out that technical activities conducted jointly with IEEE Bangalore section and IET Bangalore Network should be acknowledged in the report.
10. Sri. G.R.Joshi, Chairman informed that all the future Technical Activities will be done jointly. This enables larger participation and more activities.
11. Sri.Ponnappa felt that the activities beyond financial year should not have been included in the Annual Report.
12. Sri.G.R.Joshi told that the activities were initiated in the calendar year from 01st July to 30th June of the next year and hence reflected in the report. This is as per the HQ directive.
13. Sri.A.M.Bhagwat proposed for approval of the Annual Report and seconded by Wg.Cdr.H.R.Parthasarathy.
Agenda Item No:03: To Consider the audited statement of Accounts and balance sheet for the financial year 2007-2008.
14. Sri.A.B.Srinivasan, Hon. Treasurer informed that the detailed financial statement is given in the Auditor’s Report. The highlights were the income generated from the IETE Conference on RF & Wireless (Icon RFW-08) and the ambition of EC members to build a permanent reserve of Rs.60/- lakhs as fixed Deposits with the help of the professional bodies like IEEE Bangalore Section, IET Bangalore Network and members.
15. A Separate Building maintenance fund has been created on the advice of AVM A.S.Murthy to cater for the maintenance of the infrastructure. A special occasion fund has been shown in the Report to organise special function as and when HQrs asks the Centre to conduct such function & other special occasions. Towards this objective, some of the Endowment Funds like ITI and Late Sri.P.Kailasnath’s Funds deposits from which no activities were held are merged and shown under the Special Occasion Fund. The Fixed Deposits held as on 31 March 2008 is Rs.14,72 lakhs compared to last years deposits Rs.12.7, lakhs an increase of 2 lakhs approximately
16. Donation worth of Rs.35,866.00 was received towards the Library books and has been reflected in the financial statements.
17. About 1.5 lakhs has been spent to create the infrastructure training facilities at IETE Bangalore Centre for Bharti Airtel Services Ltd who will be providing employment opportunities to DIPIETE holders. Rs. 1 lakh has been received from HQ and the balance amount is expected. Finally the Hon. Treasurer requested the support of the professional bodies like IEEE, IET and all the Corporate Members to raise the funds, to enable IETE Bangalore Centre to conduct more technical activities for the benefit of the members and students.
18. Sri.R.Somasundaram pointed out that the advance receivable in cash or kind shown in page 16 should be shown only as advance receivable Sri.A.B.Srinivasan, Hon.Treasurer informed that this is as per HQ IETE directive and the same will be referred to HQ for directions.
19. Many Senior Members felt that lift should be provided for the 2nd floor and to the Terrace.
20. Sri.G.R.Joshi, Chairman informed the members that the case has already been projected to HQ IETE for provision of a lift and the same will be pursued.
21. Sri.Ponnappa wanted to know how the amount of nearly Rs.1 lakh has been spent from the Endowment Fund reflected in the page 19 of the Annual Report.
22. Sri.A.B.Srinivasan Hony.Treasurer informed that the ITI Endowment Fund and Sri.P.Kailasnath Fund have been merged and shown under Special Occasion Fund
23. Sri.Ponnappa pointed out that the amount spent on purchase of Books (Donation received plus HQ IETE grant) has not been reflected on page 20 Annexure ‘E’ under Library fund.
24. Hon.Treasurer informed that this amount against Library Books worth of Rs.46,359/- has been shown under additions at page 22 in the Details of Fixed assets as on 31 March 2008.
25. Wg.Cd.r.H.R.Parthasarathy pointed out that income from “ISM-04” should be corrected as” ISM-06”.
26. Dr.S.Surendrapal also mentioned that a sum of Rs. 25,000/- from IEEE-ISM-04 was given to IETE. Chairman informed that ISM-04 income was already reflected in previous accounts. Chairman assured necessary correction will be carried out.
27. Sri.G.Ramesh wanted to know about FD with KTL shown in page 26 as “Bad debts written off”.
28. Hon.Treasurer informed him that the General Body of 2006-2007 has approved to write off the irrecoverable amount from future reports & it pertains to previous year.
Agenda item No:4 To appoint auditors for the year 2008-2010:
29. Shri.Venkat S Reddy, Chartered Accountant of M/s.SOGASANI & CO expressed his willingness to continue for further period of two years with increase in remuneration of Rs.5,000/-per year. This was put-up in the AGM. The General Body has approved the proposal.
Agenda Item No:5: EC ELECTION FOR THE YEAR 2008-2010:
30. Prof.S.Jagannathan Returning Officer IETE Bangalore Centre EC Elections, announced the results.
31. The following Office bearers were elected for the year 2008-2010 for EC Committee of IETE Bangalore Centre:-
Chairman : Sri.R.Lakshminarayana Rao
Hony.Secretary : Sri.R.A.Bhagavan
Hony. Treasurer : Wg.Cdr.H.R.Parthasarathy (Retd).
Members:
1. Sri.H.Ramakrishna
2. Dr.D.C.Pande
3. Sri.S.Gnyanasundar
4. Sri.V.Mahadevan
5. Smt.A.Indra
6. Sri.A.M.Bhagwat
7. Sri.Udayasankar.
31. Sri.G.Ramesh wanted to know the reasons of invalidity of Sri.P.R.Venkateswaran’s Nomination.
32. The Returning Officer Prof.S.Jagannathan informed that Sri.P.R.Ventakateswaran’s nomination for Hon.Treasurer was invalid as he has not indicated the post for which he is contesting. Prof.C.Murali was the HQ Observer for the EC Election.
33. Mr.M.Srinivasa Rao (Student,AMIETE) and Ms.Rekha .K (Student, DIPIETE) were elected as student Repetitives to the EC at the students Meet held on 28th June 2008.
Agenda Item No:6: Address by the Chairman (2006-2008)
34. Sri Giridhar R Joshi Chairman IETE Bangalore Center for the year 2006-2008 addressed the house. He thanked all the Committee members for the whole-hearted co-operation extended to him during his tenure. Two major events one co-ordinated by IETE Bangalore Center ie “International Radar Symposium India” (IRSI-2007) and the other one conducted by IETE Bangalore Center “IETE Conference on RF & Wireless (ICON RFW-08) were successfully Conducted with active participation of all EC members and other establishments of DRDO, ISRO, BEL & Pvt agencies. He thanked the HQ IETE for the necessary help provided to IETE Bangalore Center and MOU with Bharathi Airtel Service Ltd to provide employment opportunities to our DIPIETE Diploma Holders.
35. He also thanked the professional institutions IEEE, Bangalore Section, IET Bangalore Network, IE, Imaps & IGNOU for jointly organising the Technical Programmes, there by IETE Bangalore Center’s image has been highly visible in the Engineering Community and created a good rapport among members.
36.The Symposium VITAL Conducted by IEEE Bangalore Center Co-Sponsored by IETE Bangalore Center has done the social responsibility to the society and thanked for the same.
37. The News Syllabi Committee headed by Prof. C.Murali in revision of the AMIETE and DIPIETE Syllabi in ET, CS & IT has helped to obtain a dual Degree by our own students as well as other university degree holders. Finally he congratulated Sri. R. Lakhminarayana Rao the Newly elected Chairman for the year 2008-2010 and promised all the support in his future endevour to bring the IETE Bangalore Center to further heights.
38. He thanked the Hon Secretary Sri R A Bhagavan and Sri. A B Srinivasan, Hon treasurer for their full support during his Tenure as Chairman. He also thanked the Teaching Faculty and the staff for their exemplary work.
Agenda Item No:7: Address by the Chairman 2008-2010.
39. Sri R.Lakshminarayana Rao who has been elected un-opposed as Chairman of the IETE Bangalore Centre for the year 2008-2010 has addressed the house.
40. He thanked all the members for electing him and the present team unanimously. He promised that with the new committee who have rich talents will work as a team to bring the IETE Bangalore Centre for more visibility and increased in the technical activities with Technical Lecture, Seminars & Symposium using the additional 2nd Floor infrastructure created by previous teams. The points raised in the AGM will be noted and will be implemented. He asked the other professional Institutions to extend all possible help to IETE Bangalore Centre to serve the members and especially the student community as a whole.
Agenda Item No:8: Any other points.
41. Sri.G.Ramesh suggested to revive the ITI Endowment activities, employment of Security personnel, pursue HQ IETE for provision of a lift and accommodation at IETE Bangalore Centre for outstation members.
42. These points have been noted for implementation wherever feasible.
43. Sri.Aravind Kumar wanted IETE Bangalore Centre to arrange visits to various Industries in & around Bangalore as one day excursion for members.
44. This has been agreed by the new Chairman. Sri.Ponnappa suggested to tie up with IT Firms like Infosys and others a similar MOU like BASL.
45. Brig.G.R.Mahadevan (Retd) pointed out that only 2 DIPIETE candidates have been employed with BASL in IETE Bangalore compared to New Delhi and Kerala Centres.
46. In reply to this Sri.G.R.Joshi informed that many of our DIPIETE students have already been employed and only few have appeared for the test.
47. There being no further points, the AGM concluded with a motion thanks to the chair and a general vote of thanks proposed by Sri.R.A.Bhagavan, Hony.Secretary.
-R.A.Bhagavan
Hon. Secretary
IETE Bangalore Centre..
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